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Operations Assistant

Bollullos de la Mitación, Sevilla
Fluent in Spanish and English
Job Ref:
Swallow Aviación SL
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Job Description
Swallow Aviación SL is looking to recruit an Operations Assistant to be based at Aeródromo La Juliana in southern Spain. The Operations Assistant will work closely with the Operations and Maintenance Departments.
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Salary Indication
To be dicussed during interview
Company Profile
Swallow Aviación SL is one of several companies which form the The Swallow Group.
Leases aircraft for skydiving, pilot training and aerial events. Operating across Europe with a fleet of 5 Dorniers and 2 C208 Cessna Caravans. The aircraft are operated at three dropzones in the UK, Spain and Portugal, as well as for other aircraft leasing projects.
Swallow Aviación SL operates with a team of engineers that conduct maintenance on the aircraft. The main engineering base is at Hibaldstow airport, in North Lincolnshire, UK, however there are also engineering bases in at La Juliana Airfield in Bollullos de la Mitación and in Portimao, Portugal.
The candidate must be able to write and speak fluently in both English and Spanish

A background in aviation would be beneficial, but is not essential.

The candidate may occasionally be required to travel to the other Dropzones in the UK and Portugal.
Build up a good relationship with staff
- Engineers, pilots and managing staff at the DZs in Spain, Portugal and UK

Operations-Safety Department
- Check each daily tech log
- Monitor the fuel usage and times of lifts
- Monitor engine starting temperatures
- Check Pilot Online Docs
- Check the Aircraft Daily Times, Pilot Duty Times, Pilot Roster spreadsheet entries
- Check pilot flight times to ensure they are within legal limits
- Check Pilot Documents

Operations Manuals
- Assist with Manual updates and translations
- Maintain a record sheet of amendments and distribute relevant departments
- Obtain any permissions required for aircraft operation
- Stay ahead of new EASA regulations

Quality Audits
- Assist in conducting Quality Audits for Swallow Aviacion and related companies as per the Quality Audit Schedule.
- Maintenance Department Check Aircraft Documents
- Check the monthly + automatic subscriptions from aircraft maintenance and parts companies, and aviation authorities subscription services.
- Monitor any new AD’s/SB’s to be reported to senior staff members

- Check any engineering invoices and upload them to the accounting system
- Assist engineers when looking for parts Monitor Hangar

Orders/ Parcels Sent
- Check if items that have been ordered or sent have arrived, follow up if not
- Ensure items come with the relevant paperwork

Maintenance Status Updates
- Using the engineer’s worksheets, update the maintenance status for each aircraft with tasks that have been carried out.
- Set up worksheets for the next checks that are due

- Assist the engineers in completing work packs

- Advertise aircraft related jobs, and filter pilot CVs.

Maintenance Manuals
- Assist the Maintenance Manager in updating and translating Maintenance Manuals.
- Maintain a record sheet of amendments and distribute relevant departments

Future Projects
- Setting up CAMO and Part 145

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